Facility Rental at IonE

The Institute on the Environment spaces are zero waste and available free of charge to all University of Minnesota departments whose mission or interests align with ours. 

Please note the following when requesting IonE space:

  • Available rental hours: M-F 9:00 a.m. – 4:00 p.m. (includes set up and/or clean up time)
  • Consecutive day rentals are limited to three business days and reoccurring meeting requests are not accepted
  • Your group must follow IonE’s zero waste protocol to reserve the space.
  • IonE is not a conference center and cannot provide event or tech support, and additionally:
    – The onsite event lead is expected to manage the zero waste initiatives around food and beverages.
    – A pre-event walk through can be scheduled to test out the technology.
    – Additional requests need to be made a minimum of 5 business days before your rental date.
  • IonE holds the right to cancel any reservation external to our department up to one month in advance.
  • Scheduling for external departments/organizations opens in the following months:
    – July for Fall semester
    – November for Spring semester

To request a facility rental at IonE, follow these steps:

  1. Review this page, including the room(s) you’d like to hold your meeting in.
  2. Review IonE’s room agreement policy (PDF).
  3. Complete the facility rental request form.
  4. If you are not an internal University of Minnesota organization/entity, please see the ‘Fees’ section below.

Fees

There is no cost to internal University organizations to use any of IonE spaces listed below.

If you are an external organization/entity, IonE’s R-380 and R-370 may be available (pending approval) between the hours of 8:00 a.m. – 5:00 p.m. with the following rental fees:

Seminar Room, R-380:

  • 0-6 hours: $300
  • Additional hours: $50
  • Setup fee: $50

Board Room, R-370:

  • 0-6 hours: $150
  • Additional hours: $25

You will be required to submit a completed copy of the IonE UMN Facility Use Agreement to Courtney Peters <pete9668@umn.edu> along with your facility rental request. University organizations cannot request space on behalf of external organization/entities to use the space.

Co-sponsorships with third parties: University space rental fees are not allowed to be waived or reduced in exchange for co-sponsorships with third parties without approval from the University Real Estate Office. Please see the policy for additional information.


Policies

Food & Beverage Zero Waste Policy

Approved food and beverages are allowed in all of our spaces as long as they adhere to our zero waste policy. All catering supplies, including plates, utensils, catering trays, etc., must be compostable, recyclable or reusable. We have a coffee machine and coffee & water carafes available for use. You must bring your own coffee grounds, compostable cups/mugs, compostable utensils/plates, napkins, etc. Please see the IonE room agreement policy for further details.

Our list of approved caterers that offer compostable or reusable supplies is available here. What your caterer should know:

  • Make them aware this is a zero waste space with composting onsite, and you wish to reduce any trash.
  • Caterers should be told to park in the loading dock in the back of our building (between the LES Building and Gortner Avenue Ramp).
  • They will need to come in the building’s side door (off Gortner Avenue).
  • Use the elevator to go up to level 3 for 325A or 3R for all other meeting spaces.
  • If your order requires setup, the catering company should retrieve the loading zone parking pass from the front desk worker or events coordinator (office 325P).
  • All leftover catering trays, dishware and food must be appropriately taken care of (composted, recycled, etc).
  • We make it easy for all our events to be Zero Waste, and we have industrial compost bins on site for your convenience.

Below is a quick look at approved caterers:

More information on organics at IonE and other caterers supporting this policy can be found here.

UMN Recycling has put together a helpful organics recycling guide: UMN Recycling Compost Info Sheet.

Alcohol Policy

If you would like to serve alcoholic beverages at your meeting:


General Facility Information

Accessibility

The LES building has accessible entrances (ground-level flat entrance or power door opener) via the east side basement level entrance and the west side of the building by the Gortner Avenue Parking Ramp. Please contact ione@umn.edu if you have questions or require accommodations.

​A map of gender-neutral/all-gender restrooms on campus is located here. In relation to the LES building:
– Hallway between Magrath Library and Ruttan Hall, Restroom 54 (accessible through the Gopher Way from LES)
– Coffey Hall, basement (accessible through the Gopher Way from LES)
– McNeal Hall, basement Room B32
– Biological Sciences Building, 2nd floor
– Peters Hall, lower level

Directions & Parking

View map, directions, and parking information.

Signage & Front Desk

Guests who are unfamiliar with our building are often confused by the building’s layout. It can be beneficial to check in with the front desk worker in Suite 325 (administrative office located half a level up from the main floor (Level 3) to ensure they are aware of your event and can direct attendees accordingly. It may also be helpful to print and hang signage throughout the building. Printing materials are the responsibility of those reserving space and should be recycled at the end of your event. One 8’ x 11’ sign holder is available upon request.


Room Maps & A/V Information

The Institute on the Environment rooms serve many internal staff and affiliates on a daily basis. An influx of external University departments or groups are also using IonE spaces, and to ensure the space continues to remain flexible to those internal to IonE, there will be reservation time limits for highly used spaces:
  • R-325A: Only available for 0-4 hours a day*
  • R-370: Only available for 0-4 hours a day*
  • R-380: Available for 0-8 hours a day*
  • Maroon & gold room: Available for for 0-4 hours a day*
*Full day or weekly requests need additional approval.

All A/V equipment provided in IonE’s shared spaces is available with your room reservation. You must bring your own computer to use the displays. You may use outside vendors if additional technology or A/V capabilities are needed.

Seminar Room (R-380)

Available for 0-8 hours a day*

  • r380chairs
  • r380pods

Room Specs

  • Projector with 132” screen and speakers
  • VGA/audio cable (includes Apple video adapter)
  • Wireless microphones (4, Lavalier style)
  • Wireless internet access
  • Ethernet internet access (at podium)
  • Phone line: 612-624-2814
  • Whiteboards (3)
  • Podium

Layouts

Board Room (R-370)

Only available for 0-4 hours a day*

Room specs

  • 60” wall-mounted monitor with speakers
  • HDMI and VGA/audio cables (includes Apple video adapters)
  • Wireless internet access
  • Ethernet internet access (1, below monitor)
  • Phone line: 612-624-2781
  • Polycom available for reservation
  • Whiteboards (2)

Layout

Maroon Room (connected to R-350)

Only available for 0-4 hours a day*

Room specs

  • 46” portable monitor with speakers and VGA/audio cables
  • Wireless internet access
  • Ethernet internet access (1)
  • Whiteboard

Layout

Gold Room (connected to R-350)

Only available for 0-4 hours a day*

  • gold

Room specs

  • 46” portable monitor with speakers and VGA/audio cables (includes Apple video adapter)
  • Wireless internet access
  • Ethernet internet access (1)
  • Whiteboard

Layout

Conference Room (325A)

Only available for 0-4 hours a day*
This room is also not soundproof. Please consider this when holding meeting and keeping noise levels to a minimum as to not disturb others in the IonE offices.

Room specs

  • 75” wall-mounted monitor with speakers
  • HDMI, VGA, and Mini Display Port
  • Wireless internet access
  • Built in computer with wireless keyboard and touchpad
  • Logitech GROUP video conference system
  • Phone line: 612-626-1176
  • Whiteboard

Layout