IonE is proud to offer a variety of spaces that are zero-waste. With some exceptions, these spaces are available at no cost to UMN departments, staff and students.
Spaces Available for Reservation
The Commons (R-350)
Available for 0–8 hours per day
Room Specs:
- Capacity: 50+
- Integrated Zoom Room: This space has a built-in video conferencing system with touchscreen controls and cloud recording capability. Zoom meetings can be scheduled with your reservation and launched from the room.
- Four displays (front and back) configured in mirrored pairs supporting hybrid meetings, presentations and simultaneous content display (personal device required for non-Zoom content)
- Wireless internet access
- Podium
Seminar Room (R-380)
Available for 0–8 hours per day
Room Specs:
- Capacity: 22-80 (depending on layout)
- Projector with retractable screen and speakers
- HDMI/USB-C & audio cable
- Wireless internet access
- Ethernet internet access (at podium)
- Whiteboards (3)
- Podium
- Personal device required for presentations and virtual or hybrid meetings
Layouts: 80 people with chairs only (PDF) | 36 people with 4–6 person diagonal pods (PDF) | 36 people with 4–6 person squared pods (PDF) | 32–34 people with “U” filled with tables (PDF) | 22–24 people with open “U” table format (PDF)
Board Room (R-370)
Available for 0–4 hours per day
Room Specs:
- Capacity: 16-17
- Wall-mounted monitor with speakers
- HDMI/USB-C cable
- Wireless internet access
- Whiteboards (3)
- Personal device optional for presentations and virtual or hybrid meetings
Layout: 16–17 people (PDF)
Conference Room (325A)
Available for 0–4 hours per day
This room is not soundproof. Please be mindful of noise levels to minimize disruption to nearby spaces.
Room Specs:
- Capacity: 10
- Integrated Zoom Room: This space has a built-in video conferencing system with touchscreen controls. Zoom meetings can be scheduled with your reservation and launched from the room.
- Wireless internet access
- Whiteboard
- Personal device required for presentations or content sharing
Layout: 10 people (PDF)
Maroon Room (connected to R-350)
Available for 0–4 hours per day
This room is not soundproof. Please be mindful of noise levels to minimize disruption to nearby spaces.
Room Specs:
- Capacity: 8
- Integrated Zoom Room: This space has a built-in video conferencing system with touchscreen controls. Zoom meetings can be scheduled with your reservation and launched from the room.
- Wireless internet access
- Whiteboard
- Personal device required for presentations or content sharing
Layout: 8 people (PDF)
Gold Room (connected to R-350)
Available for 0–4 hours per day
This room is not soundproof. Please be mindful of noise levels to minimize disruption to nearby spaces.
Room Specs:
- Capacity: 6
- Integrated Zoom Room: This space has a built-in video conferencing system with touchscreen controls. Zoom meetings can be scheduled with your reservation and launched from the room.
- Wireless internet access
- Whiteboard
- Personal device required for presentations or content sharing
Layout: 6 people (PDF)
Reservation Request Process
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Review IonE’s Space-Use Agreement. Note: All reservations must adhere to the terms and conditions outlined in the agreement.
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Complete the room reservation request form.
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If you’re looking to use the R-350 Commons space, you must submit a completed copy of the IonE Commons Space-Use Agreement prior to finalizing your reservation. Note: Please also see the ‘Fees’ section below.
Key Considerations
- Meeting and event spaces are available to reserve from 9:00 a.m. to 4:00 p.m. on Monday through Friday. These hours include setup and clean up time.
- Note: IonE observes all official University of Minnesota Twin Cities holidays. Please consult the University’s holiday calendar when planning events.
- Consecutive reservations are limited to three business days.
- Recurring meetings or semester-long requests are not accepted.
- Groups are expected to follow UMN’s Zero-Waste practices
- IonE staff do not provide event facilitation or technical support.
- IonE may need to adjust reservations due to circumstances beyond its control (e.g., campus closure, weather or emergencies) or to accommodate University-priority or mission-aligned events. In these cases, reasonable efforts will be made to provide alternative arrangements.
- Scheduling for external departments and organizations opens:
- May for Fall semester
- October for Spring semester
- Additional terms and conditions are outlined in IonE’s Space-Use Agreement
- The Commons (R350) has additional eligibility, pricing and use requirements.
Additional Information
IonE spaces support daily use by staff and affiliates, and are increasingly used by other University departments and groups. To ensure these spaces remain accessible and flexible for IonE’s community, reservation time limits apply to high-demand spaces. If your meeting needs extend beyond the time limits listed below, please contact IonE for additional approval.
- Conference Room (325A): 0–4 hours/day
- Board Room (R-370): 0–4 hours/day
- Seminar Room (R-380): 0–8 hours/day
- The Commons (R-350): 0–8 hours/day
- Maroon & Gold Rooms (connected to R-350): 0–4 hours/day
There is no cost for UMN organizations or individuals to use IonE’s spaces, with the exception of the Commons (R-350). Please see the IonE Commons Pricing Model for those details.
If you are an external organization or entity, IonE spaces may be available (pending approval) between the hours of 9:00 a.m. and 4:00 p.m. with the following rental fees:
- Seminar Room (R-380)
- 0–6 hours: $300
- Additional hours: $50
- Setup fee: $50
- Board Room (R-370)
- 0–4 hours: $150
- Additional hours: $30
- Conference Room (325A)
- 0–4 hours: $150
- Additional hours: $30
- The Commons (R-350)
Please see the IonE Commons Pricing Model for details
- Maroon Room (connected to R-350)
- 0–4 hours: $100
- Additional hours: $20
- Gold Room (connected to R-350)
- 0–4 hours: $100
- Additional hours: $20
Co-sponsorships With Third Parties: University space rental fees are not allowed to be waived or reduced in exchange for co-sponsorships with third parties without approval from the University Real Estate Office. Please see our policy for additional information.
A/V and technical equipment provided in IonE’s shared spaces is available with your reservation. In some cases, a personal device is required to use room displays. Please review individual room specifications for details.
Policies & Facility Information
Questions?
Have a question or need more information? Email us and we'll get back to you as quickly as possible.